Managing Data - IX

Add Records to a Table
To add a new record to a table:

• Open the table in Datasheet View
• Click the New Cell
• Type in your new record

Find and Replace
To find data:

• Click the Find button on the Home tab

To find and replace data:

• Click the Replace button on the Home tab

When you are searching for data for a find, replace or go to, you have several options in the Find Dialog Box.  These options are:

Find What Text Box	Type the text you wish to find
Link in Drop Drop-Down List	Use the drop-down list to specify a table or a column to search
Match Drop-Down List	Use the drop-down list to narrow down the search to a field or the beginning of a field
Search Drop-Down List	Use this drop-down to specify the direction to search.
Match Case Check Box	Use this check box to specify whether to search by the same upper and lower case letters.

Totals
The totals button provides you the opportunity to add a totals row to your database.  The total can be the sum, average, a count, minimum, maximum, standard deviation, or the variance.  To set up a totals row:

• Click the Totals button on the Home tab

• Click the down arrow of the cell where you want the totals
• Click the appropriate choice

Sort Records
You can sort records in a datasheet by a single column or by two adjacent columns.  To sort records by a single column:

• Select the field you wish to sort
• Click the Sort Ascending or Sort Descending button

To sort two columns:

• Move the columns to they are adjacent to each other
• Select the desired columns for sorting by holding the shift key and clicking the columns
• Click the Sort Ascending or Sort Descending button

To clear the sort:

• Click the Clear Sort button

Filter
You can filter records to include only records that you want to display.  To filter by a column:

• Open the database in Datasheet View
• Click the down arrow in the field label
• Choose the appropriate filter criteria
• Click OK

To remove a filter:

• Click the filter button on the field label
• Click Clear Filter
• Click OK